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Transaction Coordinator

Singapore , Singapore

Ref#: 19017702

Date published: 15-May-2019

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The purpose of this position is to provide administrative support to the in-house Real Estate team for a financial banking client. The principal duties are listed below.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Database Management – Sequentra 
  • Updating & maintaining Sequentra for all business cases & transactions
  • Work with CBRE TMS team to prepare, maintain & update TIFs 
  • Work with CBRE Lease admin (LA) & Data Management (DM) teams to create & process Change Request Forms (CRFs) for any changes in the leases (rent, CAM, taxes, landlord details etc.)
  • Collating business cases & documentations for all transactions to update TransAct / LA team
  • Point of contact to answer any queries from the global team on Sequentra data
Support in the following (included but not limited to);
  • Support with document management and execution
  1. Assist with obtaining Power of Attorney documentation, arranging schedules for executions, scanning and maintaining documents on SharePoint
  2. Most LL communication is in hard copy form and requires scanning, naming, filing, distribution 
  3. Digitize historical communication / documents 
  4. Working with TMS (where needed) to update any historical records. It may also involve working with teams on ground (both CS and non-CS) to gather any missing documents as not all documents are stored in Singapore 
  • Work with the Language Translation Services (LTS) team to arrange for lease / document translations
  • Assist in arranging meetings, booking rooms, maintaining minutes etc.
Invoicing, Payment etc.
  • Constant follow up with AP on invoice status and payment references 
  • Processing, managing and monitoring requests for one-time payments
  • Completion of PRFs & payment vouchers where required
  • Setup of new vendors / activating inactive vendors not on the system 
  • Assist with CBRE financial management / LA / DM reconciliation (when necessary)
EDUCATION and EXPERIENCE 
Diploma / Degree

OTHER SKILLS and/or ABILITIES 
Intermediate skills with project management software and Microsoft Office Suite products. 
Proven organizational skills. Ability to complete multiple tasks as assigned.