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Team Administrator

Singapore , Singapore

Ref#: 19000775

Date published: 10-Jan-2019

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This role is to become part of a successful team dedicated to one of our Tier 1 clients.  The accounts scope has been steadily growing hence we are looking to expand the team.  The team focuses on being the support function for Facilities Management and Project Management and helping them to deliver value and meaningful outcomes. Some of these Applications include: Zycus, Value Track, Avetta and SharePoint. 

Key Responsibilities
  • The purpose of this position is to provide a wide range of business operations administrative and general support duties of a highly responsible and confidential nature to leadership. 
  • Create, maintain and / or update various databases.  Extrapolate analyze and present data for MI reporting.  This includes but is not limited to Contracts, Compliance and Value Databases
  • Review the accuracy of information provided and respond to requests from management and vendors
  • Gatekeeper for Vendor On Boarding
  • After training may act as subject matter expert for certain systems such as Avetta and Value Track
  • Take independent action on handling requests; determine the appropriate course of action, act as a liaison between functions
  • Plan, co-ordinate and support meetings and conferences
  • Input into bid process to enable continuous growth
  • Will be required to back fill reception from time to time which would include but are not limited to: -
  • Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking
  • Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed
  • Maintains records and logs of service requests and tracks their status
  • Other duties may be assigned

Required Knowledge and Skills:
  • Min. Diploma in relevant studies and a minimum of two years of related experience in administrative or secretarial duties
  • Communication: excellent verbal and written communication skills 
  • Problem solving / innovation: has the ability to confidently work through problems and find solutions 
  • Collaboration: displays the ability to work in a team. Shares information and is prepared to assist colleagues when necessary in order to deliver a task or project 
  • Desire to learn: displays a willingness and enthusiasm to learn 
  • Financial knowledge:  Requires general knowledge of financial terms and principles. Ability to calculate simple figures