Philippines , Philippines
Date published: 12-Mar-2019
Under limited supervision, upholds the integrity of real estate portfolio data for large, complex portfolio of clients. Inputs, maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database. Prepares, processes and reconciles AR & AP transactions to ensure accurate and current lease information is maintained. Acts as lead for lease administration team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Resolves critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items. Establishes and maintains working relationship with clients and/or landlords.
Acts as a team lead including providing work flow direction to co-workers and providing account supervision. Ensures data integrity and accuracy by performing quality control review of work completed by team members.
Prepares lease abstracts and edits them for accuracy. Writes narratives for monthly variance reports, providing analysis and interpretation of lease information to clients.
Tracks payables and receivables associated with the leases in portfolio. Processes client rent rolls utilizing the database. Prepares export files and sends to accounting for payables processing.
Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding. Reviews profit center reports for accuracy.
Prepares and distributes periodic and ad hoc reports in a timely, accurate manner. Designs reports utilizing various report writers, Excel, Word, and/or Access. Reviews standard reports prepared by team members for accuracy.
Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks.
Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
Creates and maintains client lease files ensuring they contain current, accurate information.