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Senior Facilities Officer (6 months contract)

Hong Kong , Hong Kong

Ref#: 19031582

Date published: 21-Aug-2019

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POSITION PURPOSE
To source for a capable and independent professional providing support to the Facility Manager and the client in the delivery of general Facilities Management functions.

RESPONSIBILITIES
-          Handle administration, updating documents and coordination of all facilities management functions, including cleaning & janitorial, office facilities maintenance, office supplies and key management services 
-          Apply vendor purchase orders and payments using available systems, generate reports, support office admin work; invoice review, cost tracking, relating purchasing requests, liaising with vendors for providing maintenance and office supplies at minimal cost and to streamline office administration procedures to maintain a quality operation culture
-          Conduct regular site inspections as and when required; good interacting skill with end-users
-          Manage the Helpdesk request and close-out work orders
-          Assist in the monitoring of vendor performance; ensuring services are delivered in accordance with the contract and to agreed standards;
-          Perform regular inspection of office premise and interacting with end users’ requests
-          Ensure compliance with all Health and Safety, Environment and Risk Management policies and procedures that relate to the premise
-          Update Occupancy Plan /Layout (occupancy info capturing, layout changes update, space planning walk-through etc);
-          Coordinate Move management
-          Facilitating role for significant project management and leasing liaison with landlord
-          Support 24/7 emergency call out services
-          Backup team member during their absence
-          Perform duties as and when required by client or reporting manager

REQUIREMENTS
-          3 years- 5 years’ relevance experience in Facilities Management or related field, with commercial working experience is preferred; 
-          Process a customer-service orientated approach to problem resolution and sustainable in high demanding working environment;
-          Team player with pleasant disposition;
-          Strong in administration work, organized and detail oriented;
-          Proficient in both written and spoken English 
-          Proficient in MS Office suite and especially MS PowerPoint, Word and Excel.