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Senior / Business Executive

Singapore , Singapore

Ref#: 19009003

Date published: 7-Mar-2019

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The purpose of this position is to provide a wide range of business operations administrative and general support duties of a highly responsible and confidential nature. The position will report to the Managing Director of Enterprise Accounts for GWS, APAC. 

Key Responsibilities
  • Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties.
  • Creates, maintains, and/or updates various databases and share drives. Extrapolates, analyzes, and presents data for management information reporting purposes.
  • Serves as a liaison between executives, internal management, employees, clients, and visitors as required.
  • Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads and monitors issues for appropriate follow up.
  • Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments across the organization regionally and globally.
  • Plans, coordinates, and supports meeting and conferences (domestic and international).
  • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. 
  • Carries out special projects and assignments as requested. May be responsible for coordination/planning and execution of special events and conferences for department and/or office events. 
  • Oversees administrative functions for programs, projects and/or processes specific to GWS Enterprise Accounts. 
  • Responsible preparing project status reports and suggesting and taking actions 
  • Assists or lead with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout). 
  • Assists in project closeout process including turnover documentation and financial reconciliation. 
  • Coordinates data from a variety of sources for inclusion in reports and presentations; performs independent research and prepares information for special projects as assigned.
  • Able to manage projects and follow up independently
  • Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews request for information and determines the appropriateness of release.
  • Create effective presentations
  • Other duties may be assigned

Required Knowledge and Skills

COMMUNICATION SKILLS 
  • Excellent written and verbal communication skills. 
  • Strong organizational and analytical skills. 
  • Ability to provide efficient, timely, reliable and courteous service to internal and external stakeholders. 
  • Ability to effectively present information.
REASONING ABILITY 
  • Ability to comprehend, analyze, and interpret documents. 
  • Ability to solve problems involving several options in situations. 
  • Requires intermediate analytical and quantitative skills.
OTHER SKILLS and/or ABILITIES 
  • Intermediate experience with Microsoft Office Suite. 
  • Must have a strong command of the English language and excel in the areas of spelling, grammar and punctuation.
Qualifications and Education
  • Min. Diploma or Degree in relevant studies required. 
  • Minimum of four years of related experience and/or training. 
  • Min of 2 yrs of supporting an executive level.