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Receptionist & Admin

Vietnam

Date published: 29-Jan-2018

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Receptionist & Admin

  • Greeting, answer and transfer phone call as well as welcome guest in a professional manner
  • Check meeting rooms as well as the reception area
  • Manage the car booking and meeting room booking
  • Handle incoming and out-coming mails
  • Monthly update the contact list
  • Represent for CBRE to work with vendor about the flight and hotel reservation, check monthly debit note
  • Manage the drivers, check the tools in cars
  • Announce any information from building
  • Contact and liaise to collect the corporate rate for hotel reservation (included room and meeting room)
  • Arrange the Receptionist and Saturday Roster
  • Support to arrange the room reservation as well as the transportation for visitors
  • Ad-hoc reports
  • Manage the service contract and liaise with vendors (car, tea lady, office maintenance…)
HR Administration:

  • Follow up the expiry date of probation and labour contract
  • Informing the newcomers and sending exit procedure
  • Check attendance record, finalize and send to Business Line Leader
  • Update staff leave entitlement
  • In charge of paperwork for expatriate: visa, temporary resident card
  • Translation company policy and compliance from English to Vietnamese and vice versa
  • Support in recruiting and making offer interns for relevant departments
  • Support to organize company events (Mid-autumn, quarterly staff meeting...)
  • Assist in training courses, record the quotation and staffs' commitment
  • Other tasks assigned by Business Line Leader