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Project Coordinator

SGP , Singapore

Ref#: 19483

Date published: 19-Nov-2018

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JOB SUMMARY
  • Provides administrative support to project team including preparation of presentations to client and training materials maintenance of calendars, meeting set-up and logistics, invoicing and travel. Gathers and organizes project data and maintains Sales Force or other project database used by the local team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Maintains team resumes and organizational charts.
  • Responsible for establishing project and team setup in Sales Force.
  • Keeps project references and completed case study library up to date.
  • Provides templates and deliverable due dates for project start ups to local Project Managers.
  • Coordinates project specific RFP's, proposals, and other standard documents.
  • Maintains project contracts, budgets and schedules in Sales Force.
  • Provides training to co-workers on Sales Force.
  • Coordinates project and program reporting out of Sales Force.
  • Maintains project Key Performance Indicator (KPI) information.
  • Works with Client/CBRE teams to facilitate approval of Project Initiation Forms (PIFs), Capital Authorization Funding (CAFs) and CAF Change Orders.
  • Responsible for issuance and tracking of project PO’s.
  • Responsible for accounts receivable and account payable project activity.
  • Assists Project Managers with project close out activities.
  • Keep CBRE process maps and corresponding documents up to date and distributed to the team.
  • Other duties may be assigned as requested.

SCOPE OF RESPONSIBILITY
  • Works under direct supervision of Project Manager; limited decision-making on items only within duties of position. Supports project team members by providing administrative services, information and assistance.

QUALIFICATIONS AND REQUIREMENTS
  • Bachelor's degree (BA/BS) from four-year college or university.
  • 1-2 years in administrative capacity supporting multiple team members.
  • Competency in Microsoft Office applications.
  • Commercial construction experience in similar administrative role(s).
  • Ability to understand and carry out simple instructions in standard situations.
  • Organizational skills; attention to detail; basic skills in Microsoft Office suite applications including Word, Excel, Power Point, Access and Project; intermediate skills in Google documents, Gmail, calendar, etc.