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Portfolio/Lease Admin Executive

Singapore , Singapore

Ref#: 31573

Date published: 18-Nov-2019

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JOB SUMMARY 

Portfolio Administrator will directly support Local Portfolio Manager in the management and administration within Singapore for one of the world’s largest Oil & Gas companies. In addition, they will be the primary “go to” point for the Shared Services Hub to support the data management and audit processes on the account. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: 
  • Provide support to Portfolio Manager in transactions and tenders, budget planning and management, income projections and strategic in-country projects 
  • Update and maintain RE database and Lease Administration and Transaction Management system or work in conjunction with Shared Services Hub 
  • Abstract in-country leases and complete the Abstract form in English 
  • Support of the Shared Services Hub in the following areas: 
  1. In-country portfolio administration
  2. Tracking activity/local issues
  3. Contact logging (if received locally)
  4. Provision of information to Regional Hub
  5. Provision of information to support the audit process 
  6. Administrate local operational requirements/policy e.g. H&S compliance 
  • Correspondence 
  1. To and from tenants and landlords 
  • Submitting and follow-through on approval process 
  • Request economics – financial analysis model that is run by Network Planners that identifies affordable rent amount 
  • Work with Real Estate billing team in conjunction with monthly AP/AR (Accounts Payable/Accounts Receivable) processes 
  1. Sales based rents settlements 
  2. Rents indexation 
  3. Timely Monthly/quarterly payments runs 
  • Follow up on landlords/ tenants’ queries 
  • Follow-up failed Direct Debits with manual billing 
  • Liaise with Client Finance 
  • Carry out property management function from logging in and handling day-to-day issues and site inspections, to assisting and managing stakeholders in various property management related matters. 
  • Scan and/or file incoming documents/correspondence and notify parties as appropriate 
  • General administrative duties 
Requirements: 
  • Bachelor Degree with 2-3 years in Property Management / corporate real estate field 
  • Must be fluent in Business English 
  • Must be able to deal with stakeholders at all levels 
  • Well versed in MS office 
  • Relevant retail lease administration experience will be considered favourably