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Officer, People, Northern China (6 month)


Ref#: 19035293

Date published: 8-Oct-2019

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The primary role and responsibility of the Officer, People – Northern China is to provide specialist support, advice and solutions to all staff and Managers within the Northern China on all HR related matters.
• Arrange and execute visa applications and renewals for expatriate staff in compliance with local immigration regulations
• Prepare letters of offer,employment contracts and commission / bonus schemes for local staff at all job grades,inform payroll,brief staff on contract terms, renewal of employment contracts (PRC only) as required
• Prepare Change of Employment Terms & Conditions letters for local staff at all job grades,inform payroll of salary and benefits changes,update master list with new details
• Respond to Government Census surveys in relation to headcount,salaries,etc
• Prepare and distribute Staff Movement List for Local Office on weekly basis,and Organisation Charts on a regular basis,update user authority for translation services
• Obtain MD approval for relevant documentation in Local Office
• Maintain Annual Leave records and Personnel files for Local Office in a timely and efficient manner
• Issue salary certification letters, visa application letters,internal transfer letters,as required
• Collect, collate and distribute applications for the Employee Referral Programme,organize quarterly draw for Employee Referral Programme awards

Performance Appraisals:
• Administer Annual Performance Appraisals (APA),liaise with Department Heads on appraisal process,assist with preparation,collection,collation and filing of forms for APA and ad-hoc appraisals

Budgets and Corporate Initiatives:
• Assist with compiling and distributing information on initiatives such as 
o Employee Referral Scheme,Long Service Awards,Graduate Training Programme,including arranging Campus Talks,UK/China Exchange Programme,General internships
• Demonstrate working knowledge and assist with improvements in environmental issues and corporate social responsibility

Training and Development:
• Assist in the delivery of Month One Orientation sessions for Local Office and other training sessions as required
• Assist with internships,secondments and transfers to other offices and beyond,including preparing appropriate documentation

Compliance and Legislation:
• Be familiar with and comply with all HR Company policies as set out in the Policy & Procedures Manual and Employee Handbook; assist staff in Local Office in understanding and complying with Company policies.
• Be familiar with local or regional legislation and government requirements – such as employment contract law,labour relations laws,health and safety requirements,statutory procedures and benefits,and assist with compliance across the business.

• Maintain the HR storage area,keeping up to date with the filing of Personnel records,subscriptions to HR journals,websites,etc
• Assist with day-to-day tasks such as answering HR telephone lines,diary management,correspondence,expenses,etc
• Respond to all staff queries in a timely and professional manner,referring to in-house experts where required
• Handle registration,administration,termination and discrepancies for medical schemes,pension schemes,social insurance and housing fund,assist with cost allocation for departmental charges where necessary
• Engage in general HR duties for the local and regional HR team

• Fluent spoken and written English and Chinese
• Client-oriented with a high degree of integrity,discretion and customer focus
• Demonstrated ability to think logically showing innovation,analytical,problem solving skills, details attention, flexible in terms of adaptation 
• Ability to communicate at all levels within the organization with good verbal and written presentation skills
• Updated knowledge (at an entry level) of employment legislation (particularly related to fair and ethical treatment of all employees),local and regional policies and regulatory requirement
• Proficient in Microsoft packages particularly Word,Excel and Outlook

Experience & Qualifications 
• University degree or above in People or related discipline
• A minimum of 1-3 years experience in effective HR functions and
• Experience within the real estate industry would be an advantage