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Facility Assistant-NB

Shanghai , China

Ref#: 19038162

Date published: 17-Oct-2019

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Receive all incoming guests/visitors/clients courteously. Ensure that they are registered in the Visitor’s Log Book and wear Visitor’s Badge. Be responsible to remind nicely and collect the Badge as they leave our office premises.

Handle and transfer all incoming telephone calls to the proper individual or provide information and/or take messages, whenever the situation is deemed necessary.

Handle all incoming/outgoing documents and register accordingly. 

Handle all outgoing mail packages by Courier services collection and record all other incoming/outgoing local courier services daily.

Supervise and coordinate all the Office Assistant(s)’ outgoing errands.

Assist the distribution of Job Application Form to potential job applicant(s) and keep such information confidential.

Supervise and coordinate for the environmental cleanliness of the Reception area, and meeting rooms.

Assist the collection of incoming facsimiles.

Supervise and coordinate for all the Driver(s)’ outgoing errands.

Handle PETTY CASH discreetly and cautiously.

Assist your department and working team in its day to day operations. Monitor and coordinate your records/filing and be flexibly responsive to any ad hoc duties or other duties that may be assigned.

Be neat and tidy with your work attire to maintain a professional and good Company’s image.

Perform your duties in compliance with existing Company’s policies and operational procedures.

It is a condition of employment that all employees must be prepared to take up company assignments to work in China or overseas, when necessary.