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Facilities Manager

Singapore , Singapore

Ref#: 19006768

Date published: 26-Feb-2019

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Key Responsibilities
  • Overseeing and agreeing contracts and providers for services including HVAC, HV/LV, process, hazardous wastes, cleaning, pest control, catering, technology and mechanical utility equipment.
  • Supervising multi-disciplinary teams of in-house staffs and external partners including cleaning, maintenance and grounds
  • Ensuring that facilities meet government regulations and environmental, health and security standards
  • Advising businesses on increasing energy efficiency and cost-effectiveness
  • Overseeing building projects, renovations or refurbishments
  • Develops and maintains positive relationships with clients. Attends client meetings.
  • Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping and janitorial work. Reviews work orders to ensure that assignments are completed.
  • Responsible for facilities inspections and reports.
  • Coordinates and manages moves, adds and change activities.
  • Obtains and reviews price quotes for the procurement of parts, services, and labor for projects.
  • Manages capital projects. Prepares capital project and operating budget and variance reports.
  • Manages vendor relationships and trains vendors on work order and billing procedures. Responsible for invoice processing and accuracy of cost center coding.
  • Provides process and procedure training.
  • Conducts financial/business analysis including preparation of reports.
  • Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping and janitorial work.
  • Other duties may be assigned.
  • Provides formal supervision to individual employees within single functional or operational area.
  • Recommends staff recruitment, selection, promotion, advancement, corrective action and termination. 
  • Plans and monitors appropriate staffing levels and utilization of labor, including overtime.
  • Prepares and delivers performance appraisal for staff. 
  • Mentors and coaches team members to further develop competencies. 
  • Leads by example and models behaviors that are consistent with the company's values
Qualification
  • Minimum of 4 years of related FM experience. 
  • Associates degree or Bachelors degree preferred with focus on business, technical or management areas. 
  • Prior supervisory experience preferred.
  • Facilities Management experience in manufacturing industry preferred.
  • Facility Management certification preferred.
  • Excellent written and verbal communication skills. 
  • Strong organizational and analytical skills. 
  • Ability to provide efficient, timely, reliable and courteous service to customers. 
  • Ability to effectively present information. 
  • Ability to respond effectively to sensitive issues.
  • Ability to comprehend, analyze, and interpret complex documents. 
  • Ability to solve problems involving several options in situations. 
  • Requires advanced analytical and quantitative skills.
  • Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. 
  • Ability to use work order system.
  • Working knowledge of architectural, electrical and mechanical systems. 
  • Working knowledge of leases, contracts and related documents
  • Strong experience and knowledge in handling HSE issues  
  • Have knowledge about PTW, RA.