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Estate Management Assistant (Manager/ Assistant Manager)

Singapore , Singapore

Ref#: 19015667

Date published: 24-Apr-2019

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JOB SUMMARY 

  • The Estate Management Assistant will directly support the Estate Manager of the CBRE - Client  Estate Management team, in the management and administration within country.  In addition, they will be the primary “go to” point for the Shared Services Hub/ Finance and Lease Administration team to support the data management, lease payment and audit processes on the account.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Be accountable for all estate management activities within designated portfolio and manage all Real Estate Asset Portfolio in line with standards & procedures. 
  • Update bank systems and support in reporting
  • Abstract in-country leases and complete the Abstract form for transactions delivered by EM team
  • Support EM team in the following areas:
    • In-country portfolio administration
    • Tracking activity/local issues
    • Contact logging (if received locally)
    • Provision of information to support the audit process, budget and forecast exercise 
    • Administrate local operational requirements/policy 
    • Follow up on landlords/ tenants’ queries
  • Correspondence
    • To and from tenants and landlords 
  • Work with CRES Finance in conjunction with monthly AP/AR processes
    • Rents settlements
    • Rents indexation 
    • Timely Monthly/quarterly payments/ receivables runs 
  • Organise manual billings per Client 
  • Follow-up failed Direct Debits with manual billing
  • Follow-up with resolution of all Issues
  • Support the in-country EM team to manage and administrate the portfolio
  • General administrative duties
  • Deliver EM transactions (lease renewal, expiry) without rent challenge or negotiation and no marketing required. ATM transactions.
  • Support in financial modeling 
  • Other duties may be assigned.

QUALIFICATIONS  
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Bachelors Degree preferred 
  • +2-3 years in Real Estate/ Property Management field
  • Fluent in Business English and a local language (preferred)
  • Must be able to deal with individuals at all levels
  • General business finance skills