facebook linkedin

Assistant Facilities Manager

Singapore , Singapore

Ref#: 19024542

Date published: 11-Jul-2019

Share with: Facebook LinkedIn Twitter Send to a friend

Main responsibilities

Manage the general day to day running and administrative duties of all office equipment relating to soft services

Manage all aspects associated with the existing front of house/helpdesk, concierge,  meeting room management and communications to bank-wide

Manage all work orders created by Helpdesk and delegate accordingly ensuring that the SLA is met.

Assists in event management and coordination with relevant parties, includes client representatives

Assist Facilities Manager to tender/negotiate/contracts with Service Suppliers.

Basic accounting and bookkeeping for facility/admin invoices; code and allocate to

responsible Cost Centres, check invoices, manage and control expenditure, budget and accruals

Control and manage fixed assets includes assets inventory, registration and write-off

Responsible for minor Move, Adds and Changes project, clear desk policy and spot check, information security (FM team and external supplier) and ensure regular progress reporting and subsequent action planning against key performance targets

Identify quality improvements in processes and procedures and implement were

necessary.

 

Requirements

Considerable experience within a business environment.

Excellent customer service skills are required as first point of contact for clients.

Excellent accuracy and attention to detail

Numerical skills

Good oral and written communication skills

Team player

Strong organisational skills

PC literacy is essential; in presentation, word processing and spreadsheet programs

Fluency in English for this role

A basic knowledge and understanding of facilities management and finance is required