Singapore , Singapore
Date published: 11-Jul-2019
Manage the general day to day running and administrative duties of all office equipment relating to soft services
Manage all aspects associated with the existing front of house/helpdesk, concierge, meeting room management and communications to bank-wide
Manage all work orders created by Helpdesk and delegate accordingly ensuring that the SLA is met.
Assists in event management and coordination with relevant parties, includes client representatives
Assist Facilities Manager to tender/negotiate/contracts with Service Suppliers.
Basic accounting and bookkeeping for facility/admin invoices; code and allocate to
responsible Cost Centres, check invoices, manage and control expenditure, budget and accruals
Control and manage fixed assets includes assets inventory, registration and write-off
Responsible for minor Move, Adds and Changes project, clear desk policy and spot check, information security (FM team and external supplier) and ensure regular progress reporting and subsequent action planning against key performance targets
Identify quality improvements in processes and procedures and implement were
Considerable experience within a business environment.
Excellent customer service skills are required as first point of contact for clients.
Excellent accuracy and attention to detail
Good oral and written communication skills
Strong organisational skills
PC literacy is essential; in presentation, word processing and spreadsheet programs
Fluency in English for this role
A basic knowledge and understanding of facilities management and finance is required