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Assistant Facilities Manager

New Territories , Hong Kong

Ref#: 19016545

Date published: 7-May-2019

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This position will be required to manage Move, Addition and Change projects with independence however in an integrated manner with Projects, Facilities, Workplace and other programmes of works. They will also be responsible to manage report on and oversee contractors operating under supervision of facilities management colleagues in other locations. The jobholder is responsible to ensure compliance with necessary corporate guidelines and processes, statutory and building regulations, environmental and workplace strategies and controls.

To support re-planning of accommodation to support efficient use of client Space and coordinate strategic planning for moves, adds, and/or changes and deliver budgetary forecasting;
Obtain necessary internal, client and authority approvals;
Point of contact with client team throughout move planning process;
Assist in managing furniture inventories;
Answer client questions/concerns and provide data to back up recommendations;
Work with property teams to determine current and future space needs and understanding of business direction and changing workplace needs;
Track, monitor and oversee all related moves and occupancy planning and inventory of furniture and workstations;
Develop standard operating procedures for furniture activity;
Assist in forecasting space requirements based on verified existing space information, forecasted space supply/demand and growth projections;
Develop the migration plan;
Attend meetings with client representatives and facilitate;
Discussion/programming of space requirements;
Provide metrics, collect, organize and analyze data related to client’s facility requirements and physical space needs;
Review drawings, updates, and/or changes;
Document findings, conclusions and communicates recommendations based on data analysis and supply/demand assessment;
Report to client and service delivery partners upon success factors, work environment and delivery efficiency and effectiveness;
Additional duties as assigned;
Manage all financial aspects of each project through its conclusion;
Conduct and document weekly meetings;
Coordinate activities of sub-contractors, voice/data and occupants;
Interact and negotiate with contractors, subcontractors, and other service providers;
Prepare/update project status reports, process purchase orders and invoices, update tracking reports and maintain files;
Ensure update occupant information in in CAD (or other) for capturing in space recharge system
Support space occupation/utilisation data capture and verification 


Addition and Alteration works experience, FM Management / Projects
Tertiary education in interiors, architectural, mechanical or electrical engineering, building science, business studies, or equivalent.
Good team leading skill
Meticulous, detail oriented, and able to work independently.
Strong sense of ownership in delivering results,
Proactive and self-driven.
Customer service skills.
Communication and listening skills.
Computer literacy skills.
Problem solving/trouble shooting skills.
Financial & cost control abilities
Negotiation skills.