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Assistant Facilities Manager

SGP , Singapore

Ref#: 18992

Date published: 5-Nov-2018

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Job Responsibilities: 
  • Perform detailed daily floor inspections to ensure a high quality office image.
  • Execute a site business plan and implement improvement plans
  • Facilities management including management of fitting out/ restack work, system maintenance, vendor management, health & safety, office administration, procurement and management of clients’ facilities/ properties
  • Provide projects and facilities administrative support on site, including maintenance services, environmental & sustainability issues, preparing and reviewing and negotiating M&E contracts and tender documents, project management and supervising and coordinating with contractors
  • Maintain good communications and smooth relationships with clients, US Mission control, India Mission control and users
  • Maintain good relationship with the landlords, vendors, Client IT/network teams, 
  • Manage emergency response, incidents and emergency handling and reporting
  • Generate related content of reports including weekly, monthly, quarterly FM reports, progress reports, incident reports, maintenance report consolidation for regular submission as applicable
  • Develop and maintain standard operating procedures, emergency response procedures, preventive maintenance programs and all technical documentation
  • Manage the MEP aspects of the properties related to financial, cost control, code and regulatory compliance, personnel management, health & safety, environmental and energy management
  • Identify, implement innovative strategies to support the clients’ objective.
  • Prepare budget, forecast, monthly and quarterly reporting

Key Requirements: 
  • Minimum 3 years of experience in Facilities management 
  • Diploma or Bachelors Degree in Facilities Management or hotel management or related disciplines
  • M&E knowledge or experience preferred. 
  • Strong communication skills 
  • Excellent interpersonal skills with an ability to build rapport with team members and stakeholders
  • Strong leadership, well-organized, multi-tasking, highly motivated and independent