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Assistant Facilities Manager / Facilities Coordinator

Singapore , Singapore

Ref#: 19012756

Date published: 4-Apr-2019

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Key Responsibilities
  • The purpose of this position is to provide assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings.
  • Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.
  • Responds to client inquires and complaints. 
  • Ensures timely and quality service delivery to clients. 
  • Follows up with clients to ensure customer satisfaction.
  • Provides assistance to move, add and change activities.
  • Runs reports on open and completed work orders and checks status with the appropriate technician or supply chain partner.
  • Conducts periodic building audit, food safety audit, and cleaning audit.
  • Ensure that all safety and environmental audit action items are addressed and appropriate documentation is maintained.
  • Ensure that all building services are monitored and available for use when required.
  • Arrange rectification of service failures, investigate causes of problems and take steps to prevent reoccurrence of service failures.
  • Issue purchase orders ensuring correct account code allocation and approvals.
  • Assists in the preparation of operating and capital budgets.
  • Manages vendor relationships and trains vendors on work order and billing procedures. 
  • Processes invoices and ensures proper cost-centre coding.
  • Reviews periodic reports including financials, and explains variances. Works with finance team to correct errors.
  • To support FM and CSM as and when it’s needed.
  • Event & trade shows coordination, ensure overall readiness at the premises.
Required Knowledge & Skills
  • At least 3 years facilities management experience
  • Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. 
  • Ability to use work order system.
  • Problem solving/troubleshooting skills.
  • Communication skills
Qualifications & Education
  • Diploma or Degree in Facilities Management or equivalent