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Administrative & Reception Assistant @ Metropolis (5 days)

Singapore , Singapore

Ref#: 19042327

Date published: 26-Nov-2019

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JOB SUMMARY
Provides support for reception and admin services, mail services, phone, meeting rooms and location services.

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Receives and directs incoming calls to appropriate personnel and voicemail.
  • Greets and announces clients, applicants and visitors. 
  • Follows security procedures for recording guests, suppliers and other visitors. 
  • Arranges escorts as needed. 
  • Issues visitor passes and validates parking.
  • Assists with scheduling and preparing meeting and conference rooms. 
  • Coordinates setup of conference/meetings rooms. 
  • Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. 
  • Arranges video and/or web conferencing as needed.
  • Coordinating Activities catering for meeting and events. 
  • May negotiate pricing and menus. 
  • Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.
  • Performs general administrative and clerical duties  such as distributing office faxes, packages and mail as required. 
  • Record inbound and outbound courier, freight and mail. Meters mail. 
  • Arrange messenger service as needed(if needed). 
  • Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies, name cards, etc.
  • Maintains neat appearance reception area, conference rooms café and other common areas. 
  • Requests building and housekeeping services as needed. 
  • Periodically inspects common area equipment to ensure good operating condition.
  • Arranges equipment service as needed.
  • Maintains records and logs of service requests and tracks their status.
  • Performs other duties as assigned.
*Brief Duties & Responsibilities stated, more details will be provided during the interview.

KEY REQUIREMENTS
  • At least 2 years of administrative working experience
  • Basic knowledge on windows(Excel, Windows Powerpoint, etc)
  • Good working attitude and team player
  • Good customer service skills
  • Ability to work in fast pace environment and strong organizational skills
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